Annual General Meeting (AGM)

What AGMs are:

The Annual General Meeting (AGM) is an opportunity for members to meet with the Trustees and hear their report on the charity, review of the accounts, and other administrative business. 


It’s a compulsory yearly meeting that happens within 6 months of the end of the charity’s financial year, and where the Scout Council appoints their Trustees. 


There’s a formal part to the AGM, but it doesn’t mean it has to be a lengthy or tedious meeting. This is an opportunity to celebrate the things you’ve done in the past year, show what the young people have achieved, thank volunteers and connect with the local community.


AGM Documents:

  • 2025 Meeting Agenda
  • Minutes of the 2024 Annual General Meeting (AGM)
  • 2024/25 Annual Accounts


Recruiting Trustees:

Every year we are looking for trustees to support Gainsborough District Scout Council Trustee Board to see the big picture, make decisions, and work together to help Scouts run smoothly.

Trustees play a key part in Scouts, and keep an eye on our vision. They make sure young people have the best experience at Scouts, and check things are being done safely and legally.

Trustees support leaders to deliver a fantastic programme, while having a laugh, making new friends, and learning new skills themselves.


Trustees do lots of different things. They...

  • Make sure local Scout groups follow the rules
  • Make sure Scouts has enough money for activities
  • Complete any necessary admin
  • Check that equipment and buildings are looked after
  • Check we’re aligning with our Scout values
  • Influence the future of Scouts
  • Help Scouts run activities with young people in the safest way possible

Don’t worry, you’ll never be doing it alone. Our trustees work closely together and help each other out.


Being a trustee isn’t just about you helping Scouts, it’s about Scouts helping you, too.

Here are some of the benefits of being a trustee:

  • It’ll boost your employability – having a Scouts role on your CV is bound to impress employers and universities
  • It’s flexible and can fit around your schedule
  • You’ll learn new skills
  • You’ll make new friends
  • It’s an ideal way to volunteer if you’d like to help at Scouts, but camping or running activities for young people isn’t for you
  • It’s great for your mental health – by helping a brilliant cause, you’ll get an amazing sense of achievement
  • You’ll work as a team – if you’ve got exams, a busy week at work or a holiday coming up, there’ll be people to help
  • There’s so much you can do from the comfort of your own home or favourite workspace
  • There are plenty of friendly faces to support you at every step of your trustee journey
  • If you’ve got time on your hands, it’s an opportunity to put your valuable experience and life skills into practice
  • You’ll be offered training as part of your induction


Who we're looking for

If you’ve got any of the below qualities, we think you’ll make a brilliant trustee...

  • You’re interested in helping young people get skills for life
  • You don’t mind working with and talking to other people
  • You’re a bit creative, or like to find solutions to problems
  • You like being organised
  • You like hearing what other people have to say
  • You’d like to be more active in your local community

If you’ve helped lead a project before, this’ll really help you, but we’re not expecting you to have any prior experience.

You don’t need to have been in Scouts before, either – it’s fine if you’re completely new.


How much time will I need to give?

Being a trustee is flexible, and the amount of time you’ll need to give will depend on what you’re helping out with.

It’s usual for trustees to meet 5-7 times a year, as well as a few additional hours a month when needed. It’s a team effort, so you’ll be working with other friendly trustees to get things done.


Not too sure yet?

Give it a go! If you’re interested, but you’re not sure if it’s for you, have a chat with a Scouts trustee. You could join a meeting to see what it’s all about.

There are so many opportunities for you when you become a trustee – we’ll help you find what you enjoy doing the most.

We know you’ve got a lot on your plate, whether you’re studying, working, looking after your kids, or doing other hobbies. Being a trustee is flexible, and can easily fit around your schedule.


Tip: If you’re a bit nervous about starting, why not join with a friend?